Invoice numbers
Here we show you how invoice numbers are assigned in draft mode and how continuous numbering is ensured.
When creating a new invoice, freispace always looks for the next available invoice number, which is then automatically inserted into your invoice. However, the invoice number is not permanently assigned at this stage. This only happens upon finalizing and locking an invoice.
So, if you don't finalize your invoice immediately after creation, the invoice remains in draft mode. In each new invoice you create, the same invoice number is initially inserted as in first invoice in draft mode.
The final assignment of invoice numbers occurs afterward, exactly in the order in which you finalize your invoices. The invoice numbers are thus rechecked before locking and updated to the next available number.
Example
Three invoices are in draft mode, and the next available invoice number is IN-24-1088, assuming no further invoices are created and finalized in the meantime.
| Draft invoice | Finalized | Final invoice number |
|---|---|---|
| IN-24-1088 - Client A - $2,500.00 | Monday | IN-24-1088 |
| IN-24-1088 - Client A - $30,000.00 | Tuesday | IN-24-1089 |
| IN-24-1088 - Client B - $15,000.00 | Wednesday | IN-24-1090 |
The same applies to offers and other entities in freispace (like projects) that are assigned with continuous numbering.